Visitor Management

The increasing investment in digital solutions is based on the customers and employees who expect products and services to be delivered as quickly and efficiently as possible. Starting with paperless processing and automation, mastering digitalization is about making your business safer and more streamlined in this modern workspace, and to make you a VisitNinja!

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We capture and store information safely and securely in line with GDPR & POPI Act requirements, so you don't have to.

No need to capture data manually from paper logs. When visitors sign in, their information is saved securely to the cloud.



Regulations might require that your visitors sign an NDA, agree to site policies, etc. Customize the sign-in process to meet your needs.


Keep everyone in the building safe with real-time alerts, should an emergency evacuation be required.


vms tablet

How it works

Visitors are presented with a visitor management tablet at the sign-in point. They are prompted to provide details relating to their visit in order to enter the building.

  • Covid-19 Pre-Screening

    The assessment will take about 1 minute to complete and will be used only for the purpose of providing the next steps in obtaining healthcare based on your identified coronavirus (COVID-19) risk level. Responses are anonymous, and strictly confidential.

  • T&C's, Health & Safety, NDA

    Where required, visitors must read and accept digital agreements to keep all parties safe.

  • Capture details

    Present your visitors with one or more touch-screen devices (such as tablets) to enter their details and who they are visiting.

  • Notify

    The relevant employee is notified instantly about who is there to visit them and where they are waiting.

Notify & Log

Digitising the process means there’s no more guesswork. Keep a detailed record of each visitor and automate the process of alerting staff when visitors are waiting for them.

  • Employee Notifications

    Employees receive a personalized text message in real-time when a visitor has arrived to see them. Quick, efficient and unobtrusive.

  • Vendor Notifications

    Vendors are notified when their staff members arrive at a client site or location (optional).

  • Detailed Logs

    A complete record of each person that entered and exited keeps the building secure, safe and ensures compliance with local legislative requirements if required.

alerts vms

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Have a question or just feel like a friendly chat? Our crew of Ninjas are just a jump, dash and flying kick away...

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Phone number

087 237 4783

Our Location

Cape Town, South Africa